The LedgerMedic blog

Specific answers to specific QuickBooks Online problems, not general advice.

Undeposited Funds

Your QuickBooks Online Undeposited Funds balance doesn't match what actually hit the bank. Here's exactly why, and the step-by-step fix.

A backlog of stale Undeposited Funds going back months or years? Here's how to work through it safely without breaking historical reports.

A payment recorded twice inflates your bank balance and income. Here's how to find and correctly remove a duplicate deposit in QBO.

A negative Undeposited Funds balance in QuickBooks Online means a deposit was recorded before its payment. Here's how it happens and how to fix it.

High tenant payment volume makes Undeposited Funds pile up fast in property management books. Here's a repeatable way to clear it.

QBO blocks a deposit deletion when linked records exist elsewhere. Here's how to actually remove or correct it without breaking other transactions.

A plain-language explanation of the Unapplied Cash Payment Income line in QBO: what causes it and why it matters more than it looks.

Unapplied Cash Payment Income can overstate income on a cash-basis P&L. Here's how to spot it and correct the report before it goes out the door.

A payment that never linked to its invoice leaves both records wrong. Here's how to find and correctly apply it in QuickBooks Online.

Retainers recorded as payments show up as Unapplied Cash Payment Income. Here's the correct way to handle them in QuickBooks Online.

Checking each client file by hand for Unapplied Cash Payment Income doesn't scale. Here's a monthly process for firms managing many QBO companies.

An automatic bank feed match can create an unapplied payment without you noticing. Here's how it happens and how to catch it.